Fort Collins Rockhounds Club, Certificate of Incorporation (1957) and Bylaws (revised 1973) [Entered online by Alan Silverstein in 2007 from paper copies (apparently manually typed), with minimal editing. Note, since the originals were just plain text, I didn't use HTML, etc, for this version, so it would look similar.] ------------------------ STATEMENT ON CERTIFICATE OF INCORPORATION of FORT COLLINS ROCK HOUNDS, INC. KNOW ALL MEN BY THESE PRESENTS, That we, Ruth I. Knerr, Juanita D. Schmidt and James B. Ettel, all residents of Larimer County, Colorado, and citizens of the United States, being desirous of associating ourselves for the purposes hereinafter expressed, and not for pecuniary profit, under and by virtue and in pursuance of the provisions of Chapter 31, article 20, in Volume 2 of the Colorado Revised Statutes of 1953, do hereby, as provided in said Chapter avail ourself of its provisions and associate ourselves together and we do hereby make, execute and acknowledge this our certificate in writing of our intentions so to become a party incorporate, not for pecuniary profit, and we do state and set forth: FIRST: The corporate name of our said corporation shall be: FORT COLLINS ROCK HOUNDS, INC. SECOND: The objects of our said corporation shall be the promotion of interest in the study of rocks and geologic phenomena, to undertake meetings open to the public for those interested in geology, to undertake field trips for study of rocks and geology in the natural setting, and in general to promote scientific events and meetings and participation in fund raising drives for charitable, cultural, scientific and public purposes. THIRD: The affairs and management are to be under the control of a board of directors consisting of three (3) members and Ruth I. Knerr, Juanita D Schmidt and James B. Ettel, all of Fort Collins, Colorado, are hereby selected to act in such capacity for the first year of its existence or until their successors are elected and qualified. FOURTH: The principle office of our said corporation shall be located in Fort Collins, County of Larimer and State of Colorado. FIFTH: The directors shall have power to make such prudential by-laws as they may deem proper for the management of the affairs of the corporation according to the statute in such case made and provided. IN WITNESS WHEREOF, we have hereunto set our hands and seals on the 23rd day of August, 1957. /s/ Ruth I. Knerr /s/ Juanita D. Schmidt /s/ James B. Ettel ------------------------ BY-LAWS FOR FORT COLLINS ROCK HOUNDS, INC. Revised February 7, 1973 1. BOARD OF DIRECTORS - The Board of Directors shall consist of the president, vice-president, secretary and treasurer. The term of office for each shall be one (1) year. Any or all members of the Board of Directors may be re-elected in consecutive years. A. The president shall be in charge of all meetings of the Club, the Board of Directors, and the Executive Committee. The president shall appoint the chairman of each standing and special committee, and be an ex-officio member of each committee. B. The vice president shall, in the absence of the president, be in charge of any meeting of the Club or the Executive Committee, and shall perform other duties as directed by the president. C. The secretary shall perform the usual duties of this office, such as: Take the minutes of all Club, Board of Directors, and Executive Committee meetings; handle all correspondence for the Club, except for the annual Gem and Mineral Show and aid in the Federal [sic] correspondence (except payment of the Federation dues). In the absence of both the president and vice president, the secretary shall be charge of the regular meeting of the Club. D. The treasurer shall perform the usual duties of this office, such as: receive and pay all bills; and any other duty required of the office. In the absence of the president, the vice president and the secretary, the treasurer shall be in charge of the regular meeting of the Club. 2. EXECUTIVE COMMITTEE - The Executive Committee shall consist of the members of the Board of Directors plus the chairman of each of the standing committees as follows: A. Membership H. Publicity B. Program I. Federation C. Courtesy J. State D. Refreshment K. Junior Club E. Field Trip L. Projects F. Show M. Lodestone G. Librarian [November 2007: The only recognized committees today are (B) Program (Fred Hart), (E) Field Trip (Fred Hart, Kevin Boulter), (F) Show (Dave Halliburton), and (M) Lodestone (Suze Grosshans, editor). (A) Membership is handled by the Treasurer (Nancy King); (D) Refreshment by volunteers who sign up, two per month, in the prior year; (I) Federation recently appointed at least temporarily as Kevin Boulter. Other duties are still performed on an ad hoc basis by volunteers without being formally recognized as committee chairs or members.] The vice president, secretary and treasurer, at the discretion of the president, hold one appointive chairmanship. One individual cannot hold more than two (2) committee chairmanships. Co-chairmen can be appointed for any committee at the discretion of the president, in which case both persons are members of the Executive Committee. Meetings of the Executive Committee shall be on call of the president, chairman of the Executive Committee. 3. The President shall appoint for 1-year term the chairman of each standing committee except for the Junior Club Committee which shall have co-chairmen who shall have a 2-year staggered term, one co-chairman shall be appointed each year. Other committee members shall be selected by the chairman of each committee. The standing committees and their duties shall be as follows: A. Membership - This committee shall be responsible for promoting Club membership and for greeting members and guests at the regular meetings. The chairman of the Membership Committee shall collect the dues and make out the membership cards. B. Program - This committee shall be responsible for arranging programs for the regular monthly Club meetings. C. Courtesy - The committee shall be responsible for sending appropriate greetings to Club members or their families in times of sickness, accidents and death. D. Refreshment - This committee shall arrange for the refreshments at the regular meetings, plan the annual picnic in July, and plan any dinner meetings. (1) The chairman or another member shall provide the beverage and dispensing supplies. (2) Four (4) members each regular Club meeting to supply the appropriate lunch [sic] items. [November 2007: Club supplies are stored at the meeting place and replenished on an ad hoc basis. Two members volunteer to provide snacks each month, usually signing up near the end of the previous year on a sheet passed around by the newsletter editor, since each month's volunteers are mentioned in the newsletter.] E. Field Trip - This committee shall be responsible for planning and conducting field trips. F. Show - This committee shall be responsible for putting on the annual Gem and Mineral Show. The show chairman shall be responsible for organizing and supervising the various committees and activities required. G. Librarian - This committee shall be responsible for the library and lending materials of the Club. H. Publicity - This committee shall be responsible for publicizing the meetings and all other activities of the Club, except the annual show which will have a special publicity committee. I. Federation - The chairman of this committee shall be responsible for all Club contact with the Rocky Mountain Federation and the American Federation of Mineralogical Societies, except the payment of Federation due [sic] which shall be handled by the treasurer. J. State - The chairman shall be responsible for all contacts with clubs, reporting club shows and field trips and activities for the State of Colorado. K. Junior Club - The co-chairmen of this committee shall be responsible for arranging supervision for the Junior Club meetings, and for representing the Junior Club at the regular and the Executive Committee meetings. L. Projects - This committee shall be responsible for recommending special projects to the Club, such as memorials and books to the schools, and for carrying out all approved projects. M. Lodestone - This committee shall be responsible for the gathering of data, printing, and mailing of the Club Lodestone to all paid members, special memberships, and exchange with other clubs. 4. NOMINATING - This committee shall consist of three active Club members, appointed in October by the president. This committee shall prepare the nominations for the president, vice-president, secretary, and treasurer. The election shall be held at the November meeting. Installation of the new officers shall take place at the close of the December meeting. The new officers shall be in charge of the January meeting. 5. The REGULAR MEETING of the Fort Collins Rock Hounds, Inc., shall be held at 7:30 p.m. on the third Monday of each month, except August, at the assigned meeting places. (The meeting time and place can be changed by action of the Board of Directors, when and if necessary.) [November 2007: A few years ago the club as a whole voted to move the time back to 7:00 p.m. The July picnic and December dinner meetings start at 6:00 p.m. In March 2007, bursting at the seams at the Knights of Columbus on Meldrum, where meetings had been held for at least 10 years, the club as a whole voted to hold a 2-month trial, meeting instead at the Harmony Presbyterian Church off Boardwalk. In May the club voted to make the new location permanent.] 6. DUES SHALL be two dollars ($2.00) per adult per calendar year, payable at the January meeting. Due [sic] shall be one dollar ($1.00) from September 1 through December 30. All members who have not paid their dues by the March meeting shall be contacted by the Membership Committee to see if they wish to continue membership; those who have not paid their dues shall be dropped from the membership roll [sic] following the April meeting. Members wishing to drop out of the club shall notify the treasurer or the Membership Committee. [November 2007: Dues are now $8 per person or $10 per family, discounted 50% beginning July 1 (date changed by recent vote of the club as a whole).] 7. DUES SHALL BE USED for programs, stationery, postage, special projects, and other uses voted by the Club, Executive Committee, or Board of Directors. 8. THIS BEING A NONPROFIT Corporation, no part of the net earnings of the Corporation may under any circumstances inure to the benefit of any private shareholder or individual. 9. UPON DISSOLUTION of the Corporation, the Board of Directors shall distribute the assets and accrued income to one or more organizations as determined by the Board, but which organization or organizations shall likewise be nonprofit organizations. 10. THE BY-LAWS SHALL BE DUPLICATED and a copy provided to each paid member. [November 2007: Presumably this applied one time only, when the by-laws were revised. However, they were entered into an online file so they can be shared with all members in the future through the recently created Club website: http://fortcollinsrockhounds.org.] 11. THE BY-LAWS CAN BE AMENDED when necessary by a majority vote of the members of the Board of Directors. [November 2007: The few accrued changes over the years have been made through votes taken at regular meetings of the entire club. The Board of Directors has not had a formal meeting in recent memory.] 12. THESE BY-LAWS AS AMENDED become effective immediately. Any portion with cannot be expedited immediately shall become effective June 1, 1973.